The Public Procurement Office http://www.uzp.gov.pl

SECRETARIAT OF THE PRESIDENT

The Secretariat of the PPO President provides organisational and office services for the PPO management (President, Vice Presidents and Director General). It arranges, together with the PPO spokesman, contacts with mass media and external institutions. The Secretariat also provides organisational services for the Public Procurement Council (a consultative and advisory body on public procurement) and is responsible for maintaining records and documents related to the works of the Council.

 LEGAL DEPARTMENT

Legal Department provides both internal and external legal services for the Public Procurement Office. The tasks of the department are carried out by its four units:

- Legislation

- Legal Opinions

- Administrative Decisions and Court Cases

- European Law.

The activities of the Legislation Unit include in particular: preparation of draft legal acts in the field of public procurement, as well as participation in the legislative process with regard to legal acts prepared by other governmental institutions and related to public procurement issues.

The activities of the Legal Opinions Unit focus in particular on: explanation and interpretation of provisions provided by the Public Procurement Law, dissemination of legal interpretations, preparation of general contract terms, standard contract patterns and instructions concerning contract award procedures.

The activities of the Administrative Decisions Unit are: preparation of administrative decisions to be issued by the President of the PPO pursuant to the Public Procurement Law and analysis of data concerning these decisions.

The activities of the European Law Unit cover among other: monitoring the compliance of the Polish public procurement law with the requirements of the EU directives, preparation of Poland’s positions with regard to ECJ cases concerning public procurement, analyses of changes and developments in international law and agreements in the field of public procurement.

CONTROL DEPARTMENT

The Control Department carries out the tasks related to control powers of the President of the PPO provided for in the Public Procurement Law and organizes the cooperation of the PPO with other control institutions (such as Supreme Chamber of Control or regional audit chambers).

In particular the Control Department is responsible for carrying out ex-ante and ex-post control on particular contract award procedures on the basis of information and documents obtained from awarding entities and other sources.

The Control Department is divided into four units:

- Ex-ante Control of Contracts for Supplies and Services

- Ex-ante Control of Contracts for Works

- Ex-ante Control of Contracts in the Utilities

- Ex-post Control

- Ad hoc Control

EDUCATION AND INTERNATIONAL COOPERATION DEPARTMENT

The Education and International Cooperation Department is responsible for the overall scope of activities connected with preparation of training events, dissemination of training materials and cooperation with international organizations and foreign authorities acting in the field of public procurement.

The Education and International Cooperation Department disseminates information on the public procurement principles and provisions among procuring entities and companies acting on the public procurement market, organises seminars and training events for arbiters, elaborates publications and guides on the application of public procurement provisions, as well as the website service of the PPO. It also participates in the implementation of support programmes which aid in the development of the public procurement system in Poland.

The Education and International Cooperation Department is also responsible for organization of international contacts of the PPO and its cooperation with relevant authorities in other countries and international organizations dealing with public procurement issues. The Department gathers and disseminates information about foreign and international public procurement provisions and procedures.

APPEALS DEPARTMENT

The Appeals Department carries out tasks related to appeal proceedings under the Act on Public Procurement and provides services for the arbitration panels.

The area of its activities covers among other: maintenance of the register of arbiters and the archives of appeal cases, preparation of drafts of decisions (to be issued by the President) about the entrance into and removal from the arbiters' register.

ORGANISATIONAL AND FINANCIAL BUREAU

The Organisational and Financial Bureau provides services with regard to accounting, administrative and organisational aspects of activities carried out by the PPO. The tasks of this department include in particular: elaboration of draft budgets of the PPO, investment plans and schedules of expenses, preparation of reports and information on the budget execution.

The Organisational and Financial Bureau receives and dispatches external correspondence, gathers and stores official documents and manages the archives of the PPO.

This unit administers also the internal computer network as well as the publicly available website of the PPO.